International Professional or Educational Travel

Returning?

US Citizen

Permanent Resident

DACA Recipient

Visa Holder

Other

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Please reach out to Irina Aris - iaris@kumc.edu - AND - Kimberly Connelly kconnelly@kumc.edu for and advisement meeting.

Faculty

Staff

Resident, Fellow

Postdoc

Student

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Please reach out to Christine Hernandez - chernandez12@kumc.edu for further directions.

KUMC Registration

1. Color copy of your signed passport (page with photograph and signature)

a. Please be sure to check your expiration date – it should be 6 months out from the date of your return

2. Flight and travel itinerary

a. If you travel through another country to reach your destination, you may need a transit visa. Please be sure to bring this to the attention of OIP, or if you are handling your own visa, check with the airlines

b. If you are not a US Citizen, a transit visa may be required of you even when it is not required for a US Citizen.

3. Color copy of your visa, if applicable

a. Do you need assistance applying for your Visa? Contact International Programs

i. Be aware that it can take weeks to months to complete the visa application process.

ii. If you are not a US Citizen, visa processing times and requirements vary from country to country

4. Emergency Contact Form (form below)

5. Assumption of Risk and Release of Liability Form (form below)

6. Copy of your personal Health Insurance Card

7. Complete the International Travel and Export Analysis

a. https://kumed.sharepoint.com/sites/mykumc/gos/Pages/International-Travel.aspx

b. If you have questions about the Int’l Travel and Export Analysis

i. https://kumed.sharepoint.com/sites/mykumc/gos/Pages/Export-Security-Analysis.aspx

8. Emergency Medical Evacuation and Repatriation Insurance

a. Faculty and Staff – KU has a policy for you while you travel to include you and your immediate family - please see below

9. OIP will register you with STEP as soon as we have all of your necessary information to complete this

10. Research your location on the CDC Website

https://wwwnc.cdc.gov/travel/destinations/list

11. Research your location on the Department of State Website

https://travel.state.gov/content/travel/en/international-travel.html

GME REQUIREMENT

1. Complete GME Packet – Contact your Residency Coordinator for more details

KUMC Registration

1. Color copy of your signed passport (page with photograph and signature)

a. Please be sure to check your expiration date – it should be 6 months out from the date of your return

2. Flight and travel itinerary

b. If you are not a US Citizen, a transit visa may be required of you even when it is not required for a US Citizen.

3. Color copy of your visa, if applicable

a. Do you need assistance applying for your Visa? Contact International Programs

i. Be aware that it can take weeks to months to complete the visa application process.

ii. If you are not a US Citizen, visa processing times and requirements vary from country to country

4. Emergency Contact Form (form below)

5. Assumption of Risk and Release of Liability Form (form below)

6. Copy of your personal Health Insurance Card

7. Complete the International Travel and Export Analysis

a. https://kumed.sharepoint.com/sites/mykumc/gos/Pages/International-Travel.aspx

b. If you have questions about the Int’l Travel and Export Analysis

i. https://kumed.sharepoint.com/sites/mykumc/gos/Pages/Export-Security-Analysis.aspx

8. Emergency Evacuation and Repatriation Insurance

a. Residents of KUMC Kansas City Campus – KU has a policy for you while you travel to include you and your immediate family - please see below

b. Resdents of KUMC Wichita and Salina Campus' - Please reach out to Redonda Gates for this policy

9. OIP will register you with STEP as soon as we have all of your necessary information to complete this

10. Register in Saba for Information Security and International Travel training

https://kumc.sabacloud.com/Saba/Web_spf/NA7P1PRD102/app/shared;spf-url=common%2Flearningcatalog%2F
Enroll (at the bottom of the screen)

11. Research your location on the CDC Website

https://wwwnc.cdc.gov/travel/destinations/list

12. Research your location on the Department of State Website

https://travel.state.gov/content/travel/en/international-travel.html

Upload file

Please click on the link below to download a blank copy of the Emergency Contact form

Attachment:

EMERGENCY CONTACT FORM.pdf

Upload file

Please click on the link below to download a blank copy of the Assumption of Risk form

Attachment:

KUMC -Assumption of Risk (non high-risk location) 4-12-18 (L0051591xB35C2).pdf

Please click on the link below to download a blank copy of the HIGH-RISH AREA Assumption of Risk form

Attachment:

KUMC-FACULTY-STAFF High-Risk Area Assumption of Risk and Release of Liability 4-12-18 L0044885xB35C2.pdf

Upload file

Please click on the link below to download a copy of the Emergency Repatriation & Evacuation Insurance

Attachment:

KU Travel Insurance.pdf

Kansas City Campus Residents' ONLY - Please click on the link below to download a copy of the Emergency Repatriation & Evacuation Insurance

Attachment:

KU Travel Insurance.pdf

Please click on the link below to download a copy of the Emergency Repatriation & Evacuation Insurance Benefits Summary

Attachment:

KU TRAVEL INSURANCE Benefit Summary. (2).pdf

Kansas City Campus Residents' ONLY - Please click on the link below to download a copy of the Emergency Repatriation & Evacuation Insurance Benefits Summary

Attachment:

KU TRAVEL INSURANCE Benefit Summary. (2).pdf

KUMC privacy practices on how personal information is collected, stored, and used is available at the following links:

Click here for the "GDPR Privacy Notice"
Click here for the "KUMC Privacy Statement"

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